1. Introduction
Buildable ("we", "our", "us") operates the Buildable platform at buildable.construction and the associated mobile application. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.
By using Buildable, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
We collect information that you provide directly to us, as well as information collected automatically when you use our service.
Information you provide:
- Account information: name, email address, password, company name, and role
- Profile information: phone number, trade, and employment details provided via new starter forms
- Work data: work logs, task quantities, hours, photos, and notes submitted through the platform
- Documents: identification documents, insurance certificates, and other files uploaded during onboarding
Information collected automatically:
- Device information: device type, operating system, browser type, and screen resolution
- Location data: GPS coordinates when you use the location sign-in feature (only when actively signing in to a project site)
- Usage data: pages visited, features used, and interaction patterns
- Photos: selfie images captured during location sign-in for site attendance verification
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve the Buildable platform
- Process and manage work logs, approvals, and project data
- Verify site attendance through location and photo verification
- Facilitate new starter onboarding and compliance processes
- Generate reports and export data for payroll and cost tracking
- Communicate with you about your account, updates, and support
- Ensure the security and integrity of our platform
4. Location Data
Buildable collects precise location data only when you actively use the location sign-in feature to record your attendance at a project site. Location data is used solely to verify that you are within the designated geofence of a project. We do not track your location in the background or outside of the sign-in process.
You can decline to use the location sign-in feature, though your employer may require it as part of their site attendance policy.
5. Camera and Photos
Buildable accesses your device camera only when you choose to take a selfie for location sign-in or upload photos as part of a work log. Photos are stored securely and are only accessible to authorised users within your organisation.
6. Data Sharing and Disclosure
We do not sell your personal information to third parties. We may share your information in the following circumstances:
- Within your organisation: Your work data, location sign-ins, and profile information are visible to authorised administrators and managers within your company account.
- Service providers: We use third-party services for hosting, storage, and email delivery. These providers are contractually obligated to protect your data.
- Legal requirements: We may disclose your information if required by law, regulation, or legal process.
- Business transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of the transaction.
7. Data Storage and Security
Your data is stored on secure servers hosted within the United Kingdom and European Economic Area. We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.
These measures include encryption of data in transit and at rest, regular security assessments, and access controls limiting data access to authorised personnel.
8. Data Retention
We retain your personal data for as long as your account is active or as needed to provide our services. Work log data and project records are retained for the duration specified by your organisation's administrator. When an account is deleted, we will remove or anonymise your personal data within 90 days, except where retention is required by law.
9. Your Rights
Depending on your jurisdiction, you may have the following rights regarding your personal data:
- Access and receive a copy of your personal data
- Rectify inaccurate or incomplete data
- Request deletion of your personal data
- Object to or restrict processing of your data
- Data portability — receive your data in a structured, machine-readable format
- Withdraw consent at any time where processing is based on consent
To exercise any of these rights, please contact us at the details below.
10. Children's Privacy
Buildable is not intended for use by individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us and we will promptly delete it.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the "Last updated" date. Your continued use of Buildable after changes are posted constitutes acceptance of the revised policy.
12. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at:
Buildable
Email: privacy@buildable.construction
Website: buildable.construction